All participants in the Pride Parade must agree to the following terms and conditions. Your acceptance of these terms at the bottom of this page will allow you to continue with registration.

The Windsor-Essex Pride Fest retains the right to refuse any application without liability. The Windsor-Essex Pride Fest retains the right to cancel “Pride Fest” or “Pride Events” at any time, in part or in full, without liability. The act of receiving an application shall not be deemed to impart or imply any obligation for the Windsor-Essex Pride Fest to accept any bid or application. Upon approval of an application, the successful applicant will be notified via email of their acceptance into the Windsor-Essex Pride Fest Parade. Incomplete applications will not be accepted.

For the sake of this Application, we define “Participants” to mean all individuals, groups, organizations, businesses, labour unions, political parties, charities, foundations, government entities, or entities that receive all or the majority of their funding from government such as hospitals or school boards. In the case of a Participant that consists of more than one individual, the person named in this Application declares they are duly authorized to submit this Application and bind the Participant to all the terms outlined herein.

General Terms

  • The Participant must support the objectives of the Windsor-Essex Pride Fest.
  • he Participant must fully complete and sign the Windsor-Essex Pride Fest Application form, and said application and video must be received by Windsor-Essex Pride Fest no later August 7, 2020. Applications received after this deadline are considered late and may not be accepted.
  • TThe Participant must submit payment online and video/image in accordance with the pricing chart below August 7, 2020. Participants are encouraged to bring proof of payment with them on the date of the Parade Participants that fall under the “Individual” fee category are not required to submit any payment.
  • All Participants agree to abide by the Parade Entry Rules and Terms & Conditions, as well as follow any instruction or direction given by Windsor-Essex Pride Fest.
  • The Applicant operates in a manner consistent with the celebration of Pride Fest and the positive value of diversity and identity in the Lesbian, Gay, Bisexual, Transsexual, Transgender and allied communities.
  • The Applicant hereby declares that policies upholding equal opportunity and non-discrimination on the grounds of Race, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, Income Restrictions, Union Affiliation, Sexual Orientation and Gender is prohibited by the organization/business or individual.

Messaging in the Parade

  • The Applicant will not present any messages whether verbal, written, in imagery or otherwise that promotes or condones violence or incitement of hatred as defined in the Criminal Code of Canada.
  • The Applicant will respect the right of all members and supporters of the Lesbian, Gay, Bisexual, Transsexual, Transgender and allied communities to participate in the Windsor-Essex Pride Fest.
  • The Applicant agrees that all messages delivered during the participation in the Windsor-Essex Pride Parade remain non-violent and in accordance with the guidelines above and in accordance with the City of Windsor’s Anti-Discrimination Policy.
  • The Applicant agrees not to use any vulgar or offensive language, imagery or conduct, or display any nudity during their inclusion whether prior, during or after the parade.

Video / Photo Guidelines

  • You confirm that you own the image/footage that you will be submitting and have permission from anyone featured in it.
  • You confirm that you give permission to Windsor-Essex Pride Fest to use the footage freely in our Virtual Pride Parade.
  • You confirm that you give permission to Windsor-Essex Pride Fest to use the footage freely in other promotion aspects related to the Windsor-Essex Pride Fest at any time.
  • You accept that Windsor-Essex Pride Fest may choose the right to not use your video/photo submission with no explanation.

Video / Photo Ideas

  • Show or talk about your support for the LGBTQ2S+ community in Windsor-Essex.
  • Say “Happy Pride” to the LGBTQ2S+ community in Windsor-Essex.
  • Talk about what your business has done to improve the lives of the LGBTQ2S+ community in Windsor-Essex.
  • If you are a business, organization or business, promote your company and employees. Decorate your business or area of your business in Pride colours.
  • Have your CEO, Executive Director, etc speak about how they support the LGBTQ2S+ community
  • Make it fun, have employees dress up in pride colours or costumes.

There are so many ideas so if you need help, please contact us at [email protected]

Parade Registration Fees

Due to costs related to the production of the virtual event, the Windsor-Essex Pride Fest will be charging a small fee for businesses and groups in order to recover these costs. All applications and video/photo submissions are due by August 7, 2020.

Up to 6 people, no banner or advertisement

Commercial advertisements or promotions permitted

Commercial advertisements permitted

Your agreement to these terms is required to continue.

Pride Parade Participation Application

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Video Upload Instructions

After submitting your application, you'll be emailed a link to upload your video. 

Video Guidelines

  • Don’t overthink your submission.
  • You can use your phone but make sure to record in landscape.
  • Make sure you have good lighting.
  • Keep the video no longer than 60 seconds in length
  • We will be editing all videos to be in sequence
  • Please do not use any copyright music or video in your submission
  • If you are speaking in your video, please speak clearly
  • It’s Pride, have fun with it!
Please upload your photo!

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If you've selected Paypal, above, please disregard the credit card fields below and scroll down to read and accept the liability release. You will then be taken to Paypal to complete your transaction. If paying by credit card, please enter your card details below. All credit card transactions are handled securely by Stripe. Windsor-Essex Pridefest does not store nor capture your credit card details.
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Liability Release

In consideration of the acceptance of this application and permission to participate in the Windsor-Essex Pride Fest Parade, I, for myself, my heirs, executors, administrators, successors and assigns hereby release, waive and forever discharge the Windsor-Essex Pride Fest staff, board of directors, volunteers, and suppliers, City of Windsor and all other associations, sanctioning bodies and sponsoring companies, and all respective agents, officials, servants, contractors, representatives, volunteers, staff, elected and appointed officials, successors and assigns of and from all claims, demands, damages, costs, expenses, action and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWEVER CAUSED, or arising or to arise by reason of my participation in the said event, whether as an exhibitor, spectator, participant, competitor or otherwise, whether prior to, during or subsequent to the event, AND NOTWITHSTANDING that the same may have been contributed to, or occasioned by the negligence of any of the aforesaid.

I FURTHER HEREBY UNDERTAKE to HOLD AND SAVE HARMLESS and AGREE TO INDEMNIFY all of the aforesaid from against any liability incurred by any or all of them as a result of, or in any way connected with my participation in the said event. BY SUBMITTING THIS ENTRY, I ACKNOWLEDGE HAVING READ, UNDERSTOOD AND AGREE TO THE ABOVE WAIVER, RELEASE AND INDEMNITY.

I have READ, UNDERSTOOD and AGREE TO all of the terms and conditions of this application and all of the terms/conditions contained herein.

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After clicking the Submit button below, please wait for the confirmation screen to ensure your application is properly submitted. It may take a few moments while your application is uploaded and processed.


Get In Touch

WE PrideFest Rainbow Reverse430

Windsor Essex Pride Fest

Phone: (226) 348-3378
General Inquiries: [email protected]

2109 Ottawa Street, Unit 216
Windsor, Ontario, N8Y 1R8

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Whether you have a question about our organization, one of our events, wanting to sponsor or donate, or just want to get involved, please get in touch by email or by using the contact form. One of our Windsor-Essex Pride Fest team members will be in touch with you as soon as possible.

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